Managing mileage expenses is a key issue for businesses and the self-employed. Each year, rates change based on inflation, energy costs, and trends in the automotive market.
Recently, the IRS (Internal Revenue Service), the American tax administration, published the mileage reimbursement rates applicable for 2025. While this announcement concerns the United States, it is a reminder that tracking vehicle costs is an international subject and that it is essential to adapt your fleet management accordingly.
What about the mileage scale in France?
For the moment, URSSAF has not yet published the 2025 mileage scale. It should be revealed in the spring. In the meantime, the 2024 scale remains in force, without any revaluation compared to 2023.
What you need to know about mileage charges in France:
- There deduction of actual costs applies to employees and self-employed people (cars, motorcycles, scooters).
- The calculation is based on the vehicle's taxable horsepower and the distance traveled.
- Reimbursements are exempt from social security contributions if they comply with the URSSAF* scale.
- An increase of 20 % is applied for the electric vehicles.
- The scale covers the fuel costs, maintenance and insurance.
Why is this important for fleet managers?
Cost optimization requires rigorous travel monitoring. With volatile energy prices and rising vehicle costs, it's crucial to have a suitable solution to effectively manage mileage reimbursements. To achieve this, fleet managers, or "Mobility Managers," equip themselves with solution for optimized fleet management.
How to better monitor and optimize your mileage expenses?
- Automate data collection : Solutions like SoFLEET allow journeys to be automatically integrated, thus avoiding errors and omissions.
- Analyzing consumer trends : By tracking fuel and maintenance expenses, managers can better predict and optimize their costs.
- Adopt a sustainable mobility policy : Encouraging the use of electric or hybrid vehicles can provide tax benefits and reduce the carbon footprint.
- Raising awareness among drivers : Eco-responsible driving helps reduce fuel consumption and vehicle wear.
The impact of new forms of mobility on mileage scales
With the rise of electric vehicles and new mobility solutions (carpooling, car sharing, etc.), mileage rates will evolve, particularly with the greening of vehicle fleets. Companies must remain attentive to regulatory updates and anticipate these changes to optimize their fleet management.
*See the URSAFF scale mileage expenses.
