The end of manual mileage readings
Previously, mileage tracking at Sécurité Ouest Services Activeille (SOS Activeille) relied on a manual system: weekly record and entry into an Excel spreadsheet or each month, sent by email, consolidated by the manager and then the accounting department.
A time-consuming process, generating around ten emails to process each month, multiple checks and re-entries.
Three years ago, the parent company, Groupama Centre Manche, decided toequipping your vehicles with a connected solutionAfter observing the deployment on Groupama's side, the subsidiary in turn chose to adopt SoFLEET.
The objective was to automate mileage tracking, have reliable mileage reporting per vehicle, and eliminate expense reports.
About SOS Activeille
A subsidiary of Groupama Centre Manche, SOS Activeille is established in 8 departments (27, 76, 50, 14, 61, 28, 72, 53).
The company has 18 employees distributed among:
- 6 technicians,
- 3 sales representatives,
- 1 operational manager
- 1 technical manager,
- as well as an administrative team,
It supports 1,300 clients in remote assistance and 5,000 sites in alarm and video surveillance, for an annual turnover of approximately 3.2 million euros.
The alarms are connected to remote monitoring centers open 24/7. Depending on the contracts, intervention is triggered either via contacts designated by the client, or via a subcontractor (security guard or security company).
A fleet essential to the business
With a fleet of 11 vehicles on long-term rental With six utility vehicles and commercial vehicles spread across several departments, it is essential to save teams time so they can focus on their added value. Since the vehicles are not shared, each employee is responsible for their own vehicle.
In a profession linked to alarm systems and property security, responsiveness is essential. Travel is at the heart of the business model.
Implementation of the connected solution
A majority of vehicles are connected as standard equipment, i.e. via data from the manufacturer Renault with whom SoFLEET has partnership agreements.
There geolocation While technically possible, vehicle location tracking is not activated for the SOS Activeille fleet. The commitment made to employees is clear: no location tracking, only mileage tracking. However, vehicle location can be activated on an ad-hoc basis in critical situations such as theft.
Alerts have also been set up for specific time periods of use. When a vehicle is driven outside of these times, a notification is sent to ensure that private mileage is billed correctly.
Concrete administrative gains
The main benefit is a saving of administrative time.
I think that cumulatively, we save almost an hour per month.
The overall volume of business kilometers remains stable, but some discrepancies related to private uses seem to have naturally regulated themselves thanks to the clear distinction between professional and personal journeys.
Simple and easy to use
The most frequently consulted indicator remains mileage. maintenance alerts are managed directly on a vehicle-by-vehicle basis. Each employee is responsible for monitoring their own car. Eco-driving data is reviewed periodically. The idea of challenging teams on this topic could be considered in the future.
According to the operations manager, the advantages of the SoFLEET solution are:
- ease of access,
- the simplicity of mileage tracking,
- the tangible time savings.
- Prospects and electrification
All vehicles are leased and have recently been renewed.
L'park electrification is studied, but remains complex due to a large geographical area and long daily distances (up to 50,000 km per year for a salesperson) and days that can exceed 400 km travelled.
Consideration is being given to equipping certain profiles (operational or technical manager), but not the entire fleet in the short term.
Why SoFLEET?
For SOS Activeille, SoFLEET meets a clear need: simplify fleet management spread across several departments while maintaining a relationship of trust with employees.
The solution allows:
- to automate mileage tracking,
- to eliminate repetitive administrative tasks,
- to ensure accurate billing for private kilometers,
- to easily extract data for accounting.
Today, everything is simple and easily accessible, and the tracking is clear.
In a small or medium-sized enterprise (SME) in the security sector, every hour saved counts. Connected fleet management has become a simple, reliable, and suitable management tool for the size of the organization.
